Governance
This page is currently in development
Introduction
Snape Institute is committed to transparency, accountability, and compliance with UK charity law. This page provides details about how we are governed, who manages the hall, and the policies that ensure safe and fair use of our facilities.
Governing Documents
The hall operates under a formal constitution registered with the Charity Commission.
- Charity Number: 1211890
- Legal Status: Charitable Incorporated Organisation
- Download our Constitution: PDF download available here
Trustees & Management Committee
The Institute is managed by a volunteer committee of trustees who oversee operations and ensure compliance.
Meetings & Records
We hold an Annual General Meeting (AGM) every year to review performance and elect trustees. the meeting will be held in March and members of the committee are welcome to attend. Future AGM minute will be made available here once the meeting has taken place.
Policies
We maintain policies to ensure safety, fairness, and compliance. our policies are currently under review and will be uploaded to the site once approved by the committee
- Health & Safety Policy
- Safeguarding Policy
- Equality & Diversity Policy
- Data Protection (GDPR) Policy
- Fire Safety Policy
- Financial Policy
- Mobility Scooter Policy
Download all policies from the policy page
Financial Transparency
As a registered charity, we publish an annual Financial Statement.
We also maintain a reserves policy and risk management framework to ensure financial stability.
Operational Documents
For hirers and users:
- Booking Terms & Conditions
- Hire Agreement Form
- Risk Assessments
- Licences (Alcohol, Entertainment Gambling)
Legal & Insurance
The hall is insured for buildings, public liability, and trustee indemnity.
Land ownership details and lease agreements are available on request.
Compliance
We comply with Charity Commission regulations and UK law, including GDPR and safeguarding requirements.
For more information, visit our page on the Charity Commission website.
Governance Review
Our governing documents and policies are reviewed annually.
We welcome volunteers to join the committee—please contact us for details.